- NAMES AND OBJECTS
The Club shall be called the Irish Red & White Setter Club of Great Britain and the objectives of the Club shall be:
- To maintain and improve the type, quality and working ability of the Irish Red & White
- To urge upon all breeders and judges the adoption of the Breed Standard.
- To co-operate with and support the efforts of other organisations formed for similar or like purpose.
- To do all things which may be deemed advisable or necessary to promote the interests of the Club and the Breed.
- To form and foster friendship among people with a common interest.
The Club is for the benefit of its members. It will not be classed as a trading business, so all the profits from any source, function and/or activities of the Club shall be maintained for the benefit and for the future education of its members in the management, training, showing, breeding and every aspect pertaining to canines.
Payment of an annual subscription confers membership and entitles a member to elect Officers and Committee members and vote on such matters as may arise in the running of the Club. The Committee reserves the right to refuse membership. The liability of membership shall be limited to each member’s annual subscription. The names and addresses of members shall be recorded by the Secretary or Treasurer in a document to be known as – “The Register of the Irish Red & White Setter Club of Great Britain‘“, a copy of which shall be available for inspection by members of the Club or by the Kennel Club if so requested. It is the responsibility of all members to ensure that any change to name and address details, including e-mail address changes, are advised to the Secretary or Treasurer. The number of members is unlimited.
The financial year shall commence on 1st January and end on 31st December. Annual subscriptions shall be payable on 1st January each year. The subscriptions of members admitted after 1st December shall cover a period up to the end of the following year. The annual subscription shall be changed when deemed necessary at an Annual General Meeting, this coming into force on 1st January the following year. Non-payment of subscription and/or outstanding arrears by the 31st March will result in the name being erased from The Register. No Member shall be permitted to vote or compete for any prize offered by the Club or in any way enjoy the privileges of membership, until his/her current subscription and/or outstanding arrears due to the club have been paid. Voting rights will be granted only to fully paid up members as at the 31st December of the previous year. Joint membership entitles each full member to one vote. Junior members have no voting rights. Junior members upon reaching their sixteenth birthday will attain full voting rights.
Members of the Irish Red & White Setter Club of Great Britain who live in the country of origin of the breed, i.e. Ireland, should pay the same annual subscription as those members residing in Great Britain.
- OFFICERS AND GENERAL COMMITTEE
The Officers and Committee shall consist of: Chairman, Secretary, Treasurer and a General Committee of twelve members (hereafter referred to as the General Committee).
- HONORARY OFFICES
All offices shall be honorary.
A President may be elected at the Annual General Meeting in appreciation of their services to the Club/Breed, on the recommendation of the General Committee, to be decided upon by a simple majority vote of members attending the Annual General Meeting and shall remain in office for a period of three years but shall be eligible for re-election on the recommendation of the General Committee.
A Patron may be elected at the Annual General Meeting in appreciation of their services to the Club/Breed, on the recommendation of the General Committee, to be decided upon by a simple majority vote of members attending the Annual General Meeting and shall remain in office during pleasure.
Honorary Life memberships may be offered at the Annual General Meeting, on the recommendation of the General Committee, in recognition of an outstanding contribution to the Club/Breed. All vice-presidents shall be elected annually at the Annual General Meeting, on the recommendation of the General Committee, to be decided upon by a simple majority vote of members attending the Annual General Meeting.
The management of the Club shall be vested in the General Committee, of whom one third shall retire annually in rotation but shall be eligible for re-election. The positions of President, Chairman, Secretary and Treasurer shall have full voting rights. General Committee meetings will be held as often as deemed necessary but at least once in addition to the Annual General Meeting. No business shall be transacted at any General Committee meeting unless a quorum is present. Six members of the General Committee plus two Officers are required to form a quorum. The Chairman of the meeting shall be entitled to a casting vote in addition to his/her own when a majority decision cannot be reached. The General Committee shall have the power to co-opt members onto the General Committee to fill vacancies in its number, at any time, from eligible Club members. Co-opted members shall hold office and voting rights only until the next Annual General Meeting.
The General Committee shall elect each year from their own number a Vice-Chairman who shall serve for one year only.
Anyone wishing to offer themselves for election either as an Officer or member of the General Committee must have been a fully paid up member of the Irish Red & White Setter Club of Great Britain for 24 consecutive months or longer, at the date of nomination. This requirement also to apply to the Proposer and Seconder. The Nominee is required to sign the Nomination that he/she would be willing to serve on the General Committee if elected. If a General Committee member fails to attend three consecutive General Committee meetings without a valid reason and without a written apology having been received, he/she shall be deemed to have resigned from the General Committee and another member may be co-opted in his/her place. No Officer or General Committee member shall serve on any other Breed Club Committee pertaining to the Irish Red & White Setter in the United Kingdom.
The General Committee may establish Sub-Committees for specific purposes as outlined by the Roles and Responsibilities as set by the General Committee. In matters of overall policy and finance, Sub-Committees shall be responsible to the General Committee. They shall keep full and proper records of their meetings and activities; electing responsible Officers from their own number and all reports shall be available to the General Committee at their next meeting.
Sub-Committees shall consist of a minimum of three persons, save in exceptional circumstances, the maximum number to be determined in accordance with the needs of each individual Sub-Committee. All Sub-Committees to be dissolved and reformed at the AGM, this to apply in all cases unless otherwise specified by the Kennel Club. Sub-Committees shall be responsible for promoting the purpose for which they were formed and shall organise such events as may be consistent with this aim and the best interests of the breed. Each Sub-Committee shall hold a minimum of one meeting each year, presenting an Annual Report at the AGM. No expense in excess of funds shall be incurred by the General Committee. The General Committee shall have the power to co-opt members onto Sub-Committees between AGMs to fill any vacancies that may arise during the year.
The Judges Sub-Committee while acting in accordance with Kennel Club Policy is nevertheless a sub-committee of the Club and in that regard remains responsible to the General Committee for the conduct of its matters.
The election of members to serve as Officers and General Committee members shall be by postal ballot prior to the Annual General Meeting. Ballot papers containing the names of candidates, proposed and seconded by members, will be posted to all paid up members as at 31st December by an appointed Auditor. Completed ballot papers MUST be returned to the appointed Auditor not later than 14 days before the Annual General Meeting. Late or spoiled ballot papers will be declared null and void. Should there be the same or less nominations for the number of vacancies there will be no need for a ballot unless there is a need to determine the length of office to be served.
- CLUB PROPERTY
The property of the Club shall be vested in the General Committee. The Clubs assets will be recorded in The Asset Register by the Secretary or Treasurer or a nominated member of the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Clubs assets and the outcome of the meeting notified to the Kennel Club. A final statement of accounts with a record of the disposal of the properly of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club will be held responsible by the Kennel Club for the proper winding up of the Club.
- EXPULSION OF MEMBERS
Any member who shall be disqualified under the Kennel Club Rule A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Club. If the conduct of any member shall, in the opinion of the General Committee be injurious or likely to be injurious to the character or interests of the Club, the General Committee may, at a meeting, the notice convening which includes as an object, the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from The Register of the Irish Red & White Setter Club of Great Britain and he/she shall thereupon cease for all purposes to be a member of the Club, except that he/she may, within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
If the Club expels any member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
- ANNUAL GENERAL MEETING
The Annual General Meeting shall be held as and when convenient but not later than 30th June for the following purposes:
- To receive the Chairman’s report.
- To receive the Secretary’s report.
- To Receive the Treasurer’s report and the Balance Sheet.
- To receive the Sub-Committee reports.
- To receive the result of the election of Officers and General Committee.
- To discuss any resolution placed on the agenda.
No other business shall be transacted with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent. Notice of the AGM will be given on the website, or by e-mail where e-mail has been authorised by the member, or in writing or in the Dog Press at least two months prior to the meeting. Members will be informed of the full agenda on the website, in writing or by e-mail where e-mail has been authorised by the member or notice in the Dog Press at least 14 days prior to the meeting.
Items for inclusion on the Agenda must be in the hands of the Secretary at least 42 days prior to the meeting.
- SPECIAL GENERAL MEETING
A Special General Meeting shall be summoned by the Secretary if 14 members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. No other business other than that detailed on the Agenda can be discussed at a Special General Meeting. The Committee of the Club is empowered to call a Special General Meeting at its discretion. Notice of a SGM shall be given on the website, in writing, or by e-mail where e-mail has been authorised by the member, at least 14 days before the date of such meeting.
- AMENDMENTS TO RULES
The rules of the Club may not be altered except at an Annual General Meeting and such alteration shall not be brought into force until the Kennel Club has been advised and given its approval.
- CLUB ACCOUNTS
A bank account shall be held in the name of the Club, to be operated upon by the Chairman, Secretary and Treasurer, with the signatures of any two of the preceding required when a withdrawal is made. The account shall be kept by the Treasurer. The accounts will be certified annually and presented to the members at the Annual General Meeting. NOTE: Certification of accounts must be carried out by one qualified accountant or two unqualified individuals with accountancy experience. Those undertaking the certification must be independent from those who prepared the accounts.
In presenting the accounts, a copy of the annual statement of accounts for the last financial year will be sent to all members prior to the AGM.
A designated Fund shall be maintained for the sole use of the Rescue Sub-Committee to cover reasonable expenditure incurred in the rehoming of Irish Red and White Setters. No expenditure in excess of £500.00 may be incurred by the Rescue Secretary without the prior agreement of any two officers of the Club, who will operate the fund on behalf of the Club. In the event of the Club ceasing to exist any rescue funds remaining should be offered to another Kennel Club recognised Irish Red and White Setter Cub within Great Britain to be used solely for rescue purposes. Failing this, any remaining rescue funds should be disposed of under Rules, Club Property.
- ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the year.
- THE CLUB
The Club shall not join any Federation of Societies or Clubs.
- OTHER CLUBS
At least once a year communication should be sought between representatives of the Club and any other body representing the Breed in this or any other country.
- THE KENNEL CLUB FINAL AUTHORITY
The Kennel Club is the final authority for interpreting the Rules and Regulations of the Club and in all cases relative to Canine or Club matters.
No person whilst an undischarged bankrupt, may serve on the Committee, nor hold any other office or appointment within a registered Kennel Club Society.